Email mailbox as Todoist tasks
工作流概述
这是一个包含25个节点的复杂工作流，主要用于自动化处理各种任务。
工作流源代码
{
"id": "WUX0BsRA1dbzTKnl",
"meta": {
"instanceId": "bdce9ec27bbe2b742054f01d034b8b468d2e7758edd716403ad5bd4583a8f649",
"templateCredsSetupCompleted": true
},
"name": "Email mailbox as Todoist tasks",
"tags": [],
"nodes": [
{
"id": "5b711a67-3d03-4687-a550-0514e2a5d251",
"name": "When clicking ‘Test workflow’",
"type": "n8n-nodes-base.manualTrigger",
"position": [
-220,
100
],
"parameters": {},
"typeVersion": 1
},
{
"id": "5862ae85-d48b-49a6-9c9f-4a682d42af78",
"name": "Mark As Read",
"type": "n8n-nodes-base.gmail",
"position": [
580,
-240
],
"webhookId": "b1551d40-6d53-47ec-ad90-0386c04de860",
"parameters": {
"messageId": "={{ $json.id }}",
"operation": "markAsRead"
},
"credentials": {
"gmailOAuth2": {
"id": "UmjYQEDj616cX3UR",
"name": "Gmail lukp12"
}
},
"typeVersion": 2.1
},
{
"id": "19655c59-dc43-4d3d-aaa1-a23e0b5c64e2",
"name": "Star",
"type": "n8n-nodes-base.gmail",
"position": [
780,
-240
],
"webhookId": "b1551d40-6d53-47ec-ad90-0386c04de860",
"parameters": {
"labelIds": [
"STARRED"
],
"messageId": "={{ $json.id }}",
"operation": "addLabels"
},
"credentials": {
"gmailOAuth2": {
"id": "UmjYQEDj616cX3UR",
"name": "Gmail lukp12"
}
},
"typeVersion": 2.1
},
{
"id": "62eeda04-39b2-4423-90e4-7d6518210b00",
"name": "Get Starred From Inbox",
"type": "n8n-nodes-base.gmail",
"position": [
300,
20
],
"webhookId": "848b9f06-db3c-4c74-aac3-fb40feb1187b",
"parameters": {
"filters": {
"labelIds": [
"STARRED",
"INBOX"
]
},
"operation": "getAll"
},
"credentials": {
"gmailOAuth2": {
"id": "UmjYQEDj616cX3UR",
"name": "Gmail lukp12"
}
},
"typeVersion": 2.1
},
{
"id": "dfd857e6-7728-4d7e-88ad-c20ffab1a90b",
"name": "Get Unread From Inbox",
"type": "n8n-nodes-base.gmail",
"position": [
300,
-160
],
"webhookId": "848b9f06-db3c-4c74-aac3-fb40feb1187b",
"parameters": {
"filters": {
"labelIds": [
"INBOX"
],
"readStatus": "unread"
},
"operation": "getAll"
},
"credentials": {
"gmailOAuth2": {
"id": "UmjYQEDj616cX3UR",
"name": "Gmail lukp12"
}
},
"typeVersion": 2.1
},
{
"id": "a864282e-c50c-4719-a813-dc407f28043b",
"name": "If Task Not Exist",
"type": "n8n-nodes-base.if",
"position": [
-140,
800
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "443f2e6e-5145-4c09-af8e-193f24b6536f",
"operator": {
"type": "string",
"operation": "notExists",
"singleValue": true
},
"leftValue": "={{ $json.content }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "7f0ce1d6-14de-4087-b3f1-542cf38e5df3",
"name": "OpenAI Chat Model",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"position": [
220,
820
],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini"
},
"options": {}
},
"credentials": {
"openAiApi": {
"id": "zjIZQuuuZMJpiUny",
"name": "OpenAi account"
}
},
"typeVersion": 1.2
},
{
"id": "7e314e74-1f3e-460e-99f2-7338e3f4627e",
"name": "Structure Output Todoist Ready",
"type": "@n8n/n8n-nodes-langchain.outputParserStructured",
"position": [
600,
820
],
"parameters": {
"jsonSchemaExample": "{
\"content\": \"Task name\",
\"description\": \"Description of the thread\",
\"actions\": \"What actions should you take before closing this task\",
\"answer\": \"Proposed answer to the thread or propositions of possible actions\"
}"
},
"typeVersion": 1.2
},
{
"id": "a36464d3-917c-4a8c-bd4b-f5ae21e3d758",
"name": "If AI responded properly",
"type": "n8n-nodes-base.if",
"position": [
740,
580
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "1109c955-21b6-4342-8851-1926ae4216b7",
"operator": {
"type": "string",
"operation": "exists",
"singleValue": true
},
"leftValue": "={{ $json.output.content }}",
"rightValue": ""
},
{
"id": "cc5ac32f-564f-47be-8782-600d278995fb",
"operator": {
"type": "string",
"operation": "exists",
"singleValue": true
},
"leftValue": "={{ $json.output.description }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "4d2de14b-719d-44f2-a207-94cc4394738a",
"name": "Create Todoist Task",
"type": "n8n-nodes-base.todoist",
"position": [
980,
560
],
"parameters": {
"content": "={{ $json.output.content }}",
"options": {
"description": "={{ $json.output.description }}
**Proposed actions**
{{ $json.output.actions }}
**Proposed answer**
{{ $json.output.answer }}"
},
"project": {
"__rl": true,
"mode": "list",
"value": "2351998202",
"cachedResultName": "Test Project"
}
},
"credentials": {
"todoistApi": {
"id": "3MjbugUWx4uLv97e",
"name": "Todoist Konto Prywatne"
}
},
"typeVersion": 2.1
},
{
"id": "25fddc8e-6781-473a-9978-aae3c900e39a",
"name": "Get Full Message",
"type": "n8n-nodes-base.gmail",
"position": [
140,
580
],
"webhookId": "d20c5a51-4078-47e2-bec4-54af54ddf4dd",
"parameters": {
"simple": false,
"options": {},
"messageId": "={{ $json.id }}",
"operation": "get"
},
"credentials": {
"gmailOAuth2": {
"id": "UmjYQEDj616cX3UR",
"name": "Gmail lukp12"
}
},
"typeVersion": 2.1
},
{
"id": "7531e446-4d17-460f-b3c4-6830c01060c0",
"name": "Summarize Message",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
340,
580
],
"parameters": {
"text": "=You are a professional email assistant. Your task is to analyze provided email content and transform email into task. Your output will be JSON and will have:
- \"content\", which is exactly \"{{ $json.subject }}\"
- \"description\", which is short summary what this email is about and what is whole thread point
- \"actions\", which is your proposition on what actions should be done before responding or closing this email thread
- \"answer\", which is your proposition on how to respond to this email, when all actions are done
Answer should be detailed and assuming that content of the email is not known to reader.
Email content is:
{{ $json.html }}",
"options": {},
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 1.8,
"alwaysOutputData": true
},
{
"id": "5034b666-de2f-42f4-8b3a-3a4e36ca52a7",
"name": "Enrich Emails With Tasks",
"type": "n8n-nodes-base.merge",
"position": [
760,
380
],
"parameters": {
"mode": "combine",
"options": {
"multipleMatches": "all"
},
"advanced": true,
"joinMode": "enrichInput1",
"mergeByFields": {
"values": [
{
"field1": "Subject",
"field2": "content"
}
]
}
},
"typeVersion": 3.1
},
{
"id": "ec352eb7-7670-47ab-b16e-6407b9a69455",
"name": "Enrich Tasks with Emails",
"type": "n8n-nodes-base.merge",
"position": [
900,
180
],
"parameters": {
"mode": "combine",
"options": {
"multipleMatches": "all"
},
"advanced": true,
"joinMode": "enrichInput2",
"mergeByFields": {
"values": [
{
"field1": "Subject",
"field2": "content"
}
]
}
},
"typeVersion": 3.1
},
{
"id": "e3a513f0-8113-4bcc-990f-c113a1086bc6",
"name": "If Email Unstarred (Not Exist)",
"type": "n8n-nodes-base.if",
"position": [
-200,
1160
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "4ed052b1-1938-4537-9099-f8e2475a63b3",
"operator": {
"type": "string",
"operation": "notExists",
"singleValue": true
},
"leftValue": "={{ $json.Subject }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "5acaa018-6592-4449-8ff4-9225f8ed28c5",
"name": "Close Task",
"type": "n8n-nodes-base.todoist",
"position": [
80,
1100
],
"parameters": {
"taskId": "={{ $json.id }}",
"operation": "close"
},
"credentials": {
"todoistApi": {
"id": "3MjbugUWx4uLv97e",
"name": "Todoist Konto Prywatne"
}
},
"typeVersion": 2.1
},
{
"id": "4004e68a-4dcf-4216-bd01-2f2da0eeba77",
"name": "Email Trigger (IMAP)",
"type": "n8n-nodes-base.emailReadImap",
"disabled": true,
"position": [
-220,
-80
],
"parameters": {
"options": {}
},
"credentials": {
"imap": {
"id": "qdjU2dd5Fy7RqGPx",
"name": "IMAP support@sailingbyte"
}
},
"typeVersion": 2
},
{
"id": "0e986c57-a016-4053-acb3-08e3b3a7af08",
"name": "Schedule Trigger",
"type": "n8n-nodes-base.scheduleTrigger",
"disabled": true,
"position": [
-220,
-260
],
"parameters": {
"rule": {
"interval": [
{}
]
}
},
"typeVersion": 1.2
},
{
"id": "fe1012a0-638f-469f-af09-f30a890a4937",
"name": "No Operation, do nothing",
"type": "n8n-nodes-base.noOp",
"position": [
0,
100
],
"parameters": {},
"typeVersion": 1
},
{
"id": "5e09f039-53cc-4473-ab60-5c1337ab75af",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-280,
-360
],
"parameters": {
"width": 500,
"height": 660,
"content": "## Select Trigger
**This workflow will work with many triggers**"
},
"typeVersion": 1
},
{
"id": "1874a3c5-7467-4642-9ce4-7171b6e76af7",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
500,
-380
],
"parameters": {
"width": 560,
"height": 320,
"content": "## Read and Star
**Mark messages as Read and add Star to them**
You can delete this section if you don't want to make this happen automatically to your emails"
},
"typeVersion": 1
},
{
"id": "c8f68aac-971c-427d-8b74-167d78b37037",
"name": "Merge Starred and Unread Messages",
"type": "n8n-nodes-base.merge",
"position": [
600,
40
],
"parameters": {},
"typeVersion": 3.1
},
{
"id": "7eab417d-6332-45d9-be0d-ba7b8888dd91",
"name": "Get Open Tasks",
"type": "n8n-nodes-base.todoist",
"position": [
300,
200
],
"parameters": {
"filters": {
"projectId": "2351998202"
},
"operation": "getAll"
},
"credentials": {
"todoistApi": {
"id": "3MjbugUWx4uLv97e",
"name": "Todoist Konto Prywatne"
}
},
"typeVersion": 2.1
},
{
"id": "60071d08-d333-475e-a48b-cdb9c19eb7a2",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-240,
1000
],
"parameters": {
"width": 720,
"height": 340,
"content": "## Close Task
**If Email was Unstarred manually by you, then we can probably close task, so we are closing it**"
},
"typeVersion": 1
},
{
"id": "780d6400-226b-4da6-8d33-6f7977fcbb2d",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
-200,
380
],
"parameters": {
"width": 1420,
"height": 600,
"content": "## Make New Task in Todoist
If there is no task on Todoist with same subject as your either starred or unread message, then it's time to create one.
But to make it easier for you to close tasks and emails, let AI help you out.
AI not only summarizes message. It also proposes actions you should take or answers how you should reply to this email."
},
"typeVersion": 1
}
],
"active": false,
"pinData": {},
"settings": {
"executionOrder": "v1"
},
"versionId": "66e4624f-4d02-4895-aeda-270e9277acdf",
"connections": {
"Close Task": {
"main": [
[]
]
},
"Mark As Read": {
"main": [
[
{
"node": "Star",
"type": "main",
"index": 0
}
]
]
},
"Get Open Tasks": {
"main": [
[
{
"node": "Enrich Emails With Tasks",
"type": "main",
"index": 1
},
{
"node": "Enrich Tasks with Emails",
"type": "main",
"index": 1
}
]
]
},
"Get Full Message": {
"main": [
[
{
"node": "Summarize Message",
"type": "main",
"index": 0
}
]
]
},
"Schedule Trigger": {
"main": [
[
{
"node": "No Operation, do nothing",
"type": "main",
"index": 0
}
]
]
},
"If Task Not Exist": {
"main": [
[
{
"node": "Get Full Message",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Chat Model": {
"ai_languageModel": [
[
{
"node": "Summarize Message",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Summarize Message": {
"main": [
[
{
"node": "If AI responded properly",
"type": "main",
"index": 0
}
]
]
},
"Email Trigger (IMAP)": {
"main": [
[
{
"node": "No Operation, do nothing",
"type": "main",
"index": 0
}
]
]
},
"Get Unread From Inbox": {
"main": [
[
{
"node": "Mark As Read",
"type": "main",
"index": 0
},
{
"node": "Merge Starred and Unread Messages",
"type": "main",
"index": 0
}
]
]
},
"Get Starred From Inbox": {
"main": [
[
{
"node": "Merge Starred and Unread Messages",
"type": "main",
"index": 1
}
]
]
},
"Enrich Emails With Tasks": {
"main": [
[
{
"node": "If Task Not Exist",
"type": "main",
"index": 0
}
]
]
},
"Enrich Tasks with Emails": {
"main": [
[
{
"node": "If Email Unstarred (Not Exist)",
"type": "main",
"index": 0
}
]
]
},
"If AI responded properly": {
"main": [
[
{
"node": "Create Todoist Task",
"type": "main",
"index": 0
}
],
[]
]
},
"No Operation, do nothing": {
"main": [
[
{
"node": "Get Unread From Inbox",
"type": "main",
"index": 0
},
{
"node": "Get Starred From Inbox",
"type": "main",
"index": 0
},
{
"node": "Get Open Tasks",
"type": "main",
"index": 0
}
]
]
},
"If Email Unstarred (Not Exist)": {
"main": [
[
{
"node": "Close Task",
"type": "main",
"index": 0
}
]
]
},
"Structure Output Todoist Ready": {
"ai_outputParser": [
[
{
"node": "Summarize Message",
"type": "ai_outputParser",
"index": 0
}
]
]
},
"Merge Starred and Unread Messages": {
"main": [
[
{
"node": "Enrich Emails With Tasks",
"type": "main",
"index": 0
},
{
"node": "Enrich Tasks with Emails",
"type": "main",
"index": 0
}
]
]
},
"When clicking ‘Test workflow’": {
"main": [
[
{
"node": "No Operation, do nothing",
"type": "main",
"index": 0
}
]
]
}
}
}功能特点
- 自动检测新邮件
- AI智能内容分析
- 自定义分类规则
- 批量处理能力
- 详细的处理日志
技术分析
节点类型及作用
- Manualtrigger
- Gmail
- If
- @N8N/N8N Nodes Langchain.Lmchatopenai
- @N8N/N8N Nodes Langchain.Outputparserstructured
复杂度评估
配置难度：
维护难度：
扩展性：
实施指南
前置条件
- 有效的Gmail账户
- n8n平台访问权限
- Google API凭证
- AI分类服务订阅
配置步骤
- 在n8n中导入工作流JSON文件
- 配置Gmail节点的认证信息
- 设置AI分类器的API密钥
- 自定义分类规则和标签映射
- 测试工作流执行
- 配置定时触发器（可选）
关键参数
| 参数名称 | 默认值 | 说明 |
|---|---|---|
| maxEmails | 50 | 单次处理的最大邮件数量 |
| confidenceThreshold | 0.8 | 分类置信度阈值 |
| autoLabel | true | 是否自动添加标签 |
最佳实践
优化建议
- 定期更新AI分类模型以提高准确性
- 根据邮件量调整处理批次大小
- 设置合理的分类置信度阈值
- 定期清理过期的分类规则
安全注意事项
- 妥善保管API密钥和认证信息
- 限制工作流的访问权限
- 定期审查处理日志
- 启用双因素认证保护Gmail账户
性能优化
- 使用增量处理减少重复工作
- 缓存频繁访问的数据
- 并行处理多个邮件分类任务
- 监控系统资源使用情况
故障排除
常见问题
邮件未被正确分类
检查AI分类器的置信度阈值设置，适当降低阈值或更新训练数据。
Gmail认证失败
确认Google API凭证有效且具有正确的权限范围，重新进行OAuth授权。
调试技巧
- 启用详细日志记录查看每个步骤的执行情况
- 使用测试邮件验证分类逻辑
- 检查网络连接和API服务状态
- 逐步执行工作流定位问题节点
错误处理
工作流包含以下错误处理机制：
- 网络超时自动重试（最多3次）
- API错误记录和告警
- 处理失败邮件的隔离机制
- 异常情况下的回滚操作